Overview of Personal Data Processing via the Web Contact Form
according to Regulation (EU) 2016/679 of the European Parliament and the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as the “GDPR Regulation”) and Act No. 18/2018 Coll. on the protection of personal data and amending and supplementing certain Acts (hereinafter referred to as the “Data Protection Act”).
The aim of this overview is to provide you with details about which personal data we process, how we handle it, the purposes for which we use it, to whom we may provide it, where you can obtain information about your personal data, and how you can exercise your rights regarding personal data processing.
Identification and contact details
The controller processing personal data is Evolit Slovakia s.r.o., Alžbetina 419/22, 058 01 Poprad, Identification number (IČO): 54787688, email: svk.office@evolit.com (hereinafter referred to as the “Controller”).
In case of any ambiguities, questions regarding the processing of your personal data, suggestions, or complaints if you believe that we process your personal data unlawfully or unfairly, or to exercise any of your rights, you can contact us by email: svk.office@evolit.com or in writing to the Controller’s address.
Basic overview of processing activities
We may process your personal data within the following processing activities (filling systems – FS):
| Name and description of the processing activity – purpose and legal basis, other important fact | Categories of data subjects | Categories of personal data | Deadline for personal data erasure | Categories of recipients (external) |
|---|---|---|---|---|
| Web contact form – If you send us a message via the web contact form, we may process your personal data to handle your electronic correspondence. Depending on the subject and content of your message, processing may occur within the context of fulfilling a contractual relationship or a pre-contractual relationship with you (providing information about our products/services, contract negotiations, contract fulfillment, handling complaints, etc.), fulfilling a legal obligation (e.g., reporting anti-social activities, handling requests from concerned individuals, registry management), or within the context of legitimate interest (e.g., handling complaints, maintaining records of business partners, processing unexpected/unrequested communication). | natural persons – senders of electronic correspondence | personal data – identification and contact information, such as title, name, surname, e-mail address, data in notes/messages | correspondence retention – 5 years | authorized entities pursuant to legislation |
Obligation to provide personal data
The provision of personal data is carried out by the data subject voluntarily, on his/her own initiative. Depending on the subject and content of the correspondence being handled, the provision of personal data may be required (fulfillment of a legal obligation, or requirements within the framework of the performance of contractual or pre-contractual relations with the data subject). In the event of failure to provide personal data, the controller may not be able to ensure the handling of electronic correspondence.
Transfer of personal data to third country or international organization
Transfer of personal data to third country or international organization does not apply.
Profiling
Profiling does not apply.
Additional information
Data from some of the above-mentioned processing operations may be used, where applicable and to the necessary extent, to prove, enforce, or defend our legal claims, or the legal claims of third parties (for example, providing data to law enforcement authorities, executors, lawyers, etc.), within judicial or extrajudicial proceedings, debt collection, etc. Some obtained personal data (e.g., confirmations, records, other documents confirming a particular fact, etc.) may be retained and used as “evidence” for audit purposes, third-party control activities, or for verifying the proper fulfillment of the Controller’s obligations under legislative requirements or other requirements (contractual, sectoral, etc.).
Your rights
As a data subject whose personal data we process, you have the following rights under the GDPR Regulation and the Data Protection Act in connection with the processing of personal data: the right to request access to your personal data being processed, the right to correct (or supplement) personal data, the right to erasure or rectification personal data processing, the right to object to the processing of personal data, the right to the ineffectiveness of automated individual decision-making, including profiling, the right to data portability, the right to withdraw consent to the processing of personal data. If you decide to exercise any of your rights, you can contact us. If you are not satisfied with our response or believe that we have violated your rights or process your personal data unfairly or unlawfully, you have the right to file a complaint with the supervisory authority, which is the Authority of data protection of the Slovak Republic.